Constitution and By-Laws

Constitution

being the General By-Laws of
INTERNATIONAL COUNCIL FOR CANADIAN STUDIES
CONSEIL INTERNATIONAL D’ÉTUDES CANADIENNES
(hereinafter referred to as the “corporation”)

CORPORATE SEAL

  1. The seal, an impression whereof is stamped in the margin hereof, shall be the seal of the corporation. (seal)

CONDITIONS OF MEMBERSHIP

  1. The membership of the corporation shall be limited to associations interested in promoting the objects of the corporation.
  2. There shall be two classes of membership of the corporation:
    1. Full Members
      1. The full members shall consist of all national or multi-national associations of Canadian Studies scholars whose applications for admission as a member has received the approval of the board of directors of the Corporation.
      2. Full members shall be entitled to attend and participate in all meetings of the members of the Corporation and each full member shall be entitled to one vote at all such meetings.
    2. Associate Members
      1. The associate members shall consist of any non-profit research institute, centre or organization, public or private, which is involved in Canadian studies and whose application for admission as an associate member has received the approval of the board of directors of the Corporation.
      2. The associate members may attend and participate in all meetings of the members of the Corporation but associate members shall not have the right to vote at such meetings.
  3. The board of directors may from time to time fix and vary the rates of membership fees payable on enrolment as a member of the Corporation and the annual membership fees payable by such member.
  4. The membership fees payable by members of the Corporation are payable on the date of admission to the Corporation and thereafter on or before the membership renewal date in each calendar year as fixed by the board of directors from time to time.
  5. Members shall be notified in writing of the membership fees at any time payable by them. If a member fails to pay its membership fees within six calendar months of the membership renewal date, the membership in the Corporation of the member may be cancelled by written notice from the Corporation.
  6. Any member may withdraw from the Corporation by delivering to the Corporation a written resignation and lodging a copy of the same with the secretary of the Corporation.
  7. Any member may be required to resign by a vote of three-quarters (3/4) of the voting members present at an annual meeting provided that any such member shall be granted an opportunity to be heard at such meeting.

HEAD OFFICE

  1. The Head Office of the Corporation shall be in the City of Ottawa, Province of Ontario.
  2. The Corporation may establish such other centres elsewhere within Canada as the board of directors may deem expedient by resolution.

BOARD OF DIRECTORS

  1. The property and business of the Corporation shall be managed by a board of directors of whom a majority shall constitute a quorum. The board of directors shall consist of one representative appointed by each full member together with the president of the Corporation. Directors must be individuals, 18 years of age or more, with power under law to contract.
  2. The applicants for incorporation shall become the first directors of the Corporation whose term of office on the board of directors shall continue until their successors are elected.
  3. At the first meeting of members after incorporation, the board of directors then appointed shall replace the provisional directors named in the Letters Patent of the Corporation.
  4. Each full member shall appoint one representative to act as a director of the Corporation to hold office for a term of one (1) year. Each full member shall forthwith notify the Corporation in writing of the name and contact information of its appointee to the board of directors. Each full member shall determine whether its representative on the board of directors is eligible for more than a one (1) year term. Each representative director of a full member shall be resident in the nation or multinational region which they represent.
  5. The office of director shall be automatically vacated:
    1. if a director shall resign his or her office by delivering a written resignation to the secretary of the Corporation.
    2. if the director is found by a court to be of unsound mind.
    3. if the director becomes bankrupt or suspends payment or compounds with his or her creditors.
    4. on death.
    5. if the member who appointed the director delivers to the Corporation a notice stating that he or she is no longer to act as such.

Provided that if any vacancy shall occur for any reason in this paragraph contained, the member who appointed that director shall fill the vacancy with a qualified person in accordance with the Canada Corporations Act and the By-Laws of the Corporation.

  1. Meetings of the board of directors may be held at any time and place to be determined by the President or the Executive Committee provided that two (2) months written notice of such meeting shall be given to each director. There shall be at least one (1) meeting per year of the board of directors. No error or omission in giving notice of any meeting of the board of directors or any adjourned meeting of the board of directors of the Corporation shall invalidate such meeting or make void any proceedings taken thereat and any director may at any time waive notice of any such meeting and may ratify, approve and confirm any or all proceedings taken or had thereat.
  2. Each director is authorized to exercise one (1) vote. Decisions of the board of directors shall be made by simple majority of the votes cast.
  3. The past-president, president-elect and the At-Large Directors (as defined below) are entitled to participate in, and receive notice of, but not vote at, meetings of the board of directors.
  4. The directors of the Corporation may meet by teleconference or other electronic means that permit each director to communicate adequately with each other, provided that:
    1. either a majority of the directors consent to meeting by teleconference or electronic means or meetings by teleconference or electronic means have been approved by resolution passed by the directors at a meeting of the directors of the Corporation;
    2. if the meeting is by other electronic means, the directors of the Corporation have passed a resolution addressing the mechanics of holding such a meeting and dealing specifically with how security issues should be handled, the procedure for establishing quorum and recording votes; and
    3. each director has equal access to the specific means of communication to be used.
  1. The directors shall serve as such without remuneration and no director shall directly or indirectly receive any profit from his or her position as such; provided that a director may be paid reasonable expenses incurred by him or her in the performance of his or her duties. Nothing herein contained shall be construed to preclude any director from serving the Corporation as an officer or in any other capacity and receiving compensation therefor.
  2. A director who resigns his or her office by delivering a written resignation to the secretary of the Corporation shall cease to be a director at the date as may be specified in the written resignation or if no date has been specified then that retiring director shall remain in office until the dissolution or adjournment of the meeting at which the resignation is accepted and the director’s successor is elected.

INDEMNITIES TO DIRECTORS AND OTHERS

  1. Every director or officer of the Corporation or other person who has undertaken or is about to undertake any liability on behalf of the Corporation or any company controlled by it and their heirs, executors and administrators, and estate and effects, respectively, shall from time to time and at all times, be indemnified and saved harmless out of the funds of the Corporation, from and against.
    1. all costs, charges and expenses which such director, officer or other person sustains or incurs in or about any action, suit or proceedings which is brought, commenced or prosecuted against him or her, or in respect of any act, deed, matter or thing whatsoever, made, done or permitted by him or her, in or about the execution of the duties of his or her office or in respect of any such liability.
    2. all other costs, charges and expenses which such director, officer or other person sustains or incurs in or about or in relation to the affairs thereof, except such costs, charges or expenses as are occasioned by his or her own willful neglect or default.

EXECUTIVE COMMITTEE

  1. There shall be an executive committee composed of the president, the president-elect or past-president, and two directors (the “At-Large Directors”). The At-Large Directors shall be elected biennially to the executive committee by the board of directors. The directors of the current board and former directors who served on the board during the four previous years are eligible to be elected as at-large directors. The past-president will serve on the executive committee for one year following completion of his or her presidency. The president-elect will serve on the executive committee for one year before assuming the presidency. No individual will serve on the executive committee for more than four consecutive years. The executive committee shall exercise, between annual meetings of the directors, all the powers of the board of directors of the Corporation unless otherwise specifically stated by statute or by these by-laws. Any executive committee member may be removed by a majority vote of the board of directors. Executive committee members shall receive no remuneration for serving as such, but are entitled to receive repayment of reasonable expenses incurred in the exercise of their duty.
  2. Upon election to the executive committee by the board of directors, the At-Large Directors shall forthwith resign as directors of the Corporation and the full members who appointed each of the At-Large Directors shall have the right to appoint a replacement director for the remainder of the term.
  3. The executive committee shall fix, from time to time, a reasonable remuneration for all agents and employees of the Corporation.
  4. Meetings of the executive committee shall be held at any time and place to be determined by the President provided that one (1) month written notice of such meeting will be given to each member of such committee. Three (3) members of such committee shall constitute a quorum. No error or omission in giving notice of any meeting of the executive committee or any adjourned meeting of the executive committee of the Corporation shall invalidate such meeting or make void any proceedings taken thereat and any member of such committee may at any time waive notice of any such meeting and may ratify, approve and confirm any or all proceedings taken or had thereat.

POWERS OF DIRECTORS

  1. The directors of the Corporation shall oversee the administration by the executive committee of the affairs of the Corporation in all things and make or cause to be made for the Corporation, in its name, any kind of contract which the Corporation may lawfully enter into and, save as hereinafter provided, generally, shall exercise all such other powers and do all such other acts and things as the Corporation is by its charter or otherwise authorized to exercise and do.
  2. The board of directors may appoint, or may delegate to the executive committee, an officer or officers of the Corporation the right to appoint, such agents and engage such employees as it shall deem necessary from time to time and such persons shall have such authority and shall perform such duties as shall be prescribed by the board of directors from time to time.
  3. The directors shall have power to authorize expenditures on behalf of the Corporation from time to time and may delegate by resolution to an officer or officers of the Corporation the right to pay salaries to employees. The directors shall have the power to enter into a trust arrangement with a trust company for the purpose of creating a trust fund in which the capital and interest may be made available for the benefit of promoting the interests of the Corporation in accordance with such terms as the board of directors may prescribe.
  4. The board of directors shall take such steps as they may deem requisite to enable the Corporation to acquire, accept, solicit or receive legacies, gifts, grants, settlements, bequests, endowments and donations of any kind whatsoever for the purpose of furthering the objects of the Corporation.
  5. The board of directors of the Corporation may from time to time:
    1. borrow money upon the credit of the Corporation.
    2. limit or increase the amount to be borrowed.
    3. issue debentures or other securities of the Corporation.
    4. pledge or sell such debentures or other securities for such sums and at such prices as may be deemed expedient.
    5. secure any such debentures, or other securities, or any other present or future borrowing or liability of the Corporation, by mortgage, hypothec, charge or pledge of all or any currently owned or subsequently acquired real and personal, movable and immovable, property of the Corporation, and the undertaking and rights of the Corporation.
  6. The board may from time to time delegate to such one or more of the directors or officers or to the executive committee as may be designated by the board all or any of the powers conferred on the board by these by-laws to such extent and in such manner as the board shall determine at the time of each such delegation.

OFFICERS

  1. The officers of the Corporation shall be a president, past-president, president-elect, secretary and treasurer and any such other officers as the board of directors may by by-law determine. The offices of secretary and treasurer must be held by different persons. The offices of secretary and of treasurer will be assumed by the At-Large Directors on the executive committee. Officers need not be directors.
  2. The president shall be elected at an annual meeting of the directors to hold office for a term of two (2) years. The president shall not hold simultaneously the office of president of any member association of the Corporation.
  3. All officers of the Corporation, with the exception of the past-president and president-elect, shall hold office for two (2) years from the date of election by the board or until their successors are appointed in their stead. In addition, the secretary and treasurer are eligible for appointment for a second two year term. Officers shall be subject to removal by resolution of the directors at any time.
  4. The president-elect shall hold office for one (1) year from the date of election by the board of directors. The election of president-elect shall take place at the annual meeting of the board of directors one year before the end of the term of the incumbent president. The president-elect shall assume the office of president at the end of the incumbent president’s term of office. The past-president shall hold office for one (1) year from the date he or she finishes his or her term as president.
  5. The president will establish a nominating committee four months prior to the annual meeting of the board of directors during which directors will elect a new president and the At-Large Directors. The nominating committee will be chaired by the past-president or president-elect and include three past members of the executive committee. The nominating committee will issue a call for nominations to the directors and will develop a list of candidates for the positions of president and the At-Large Directors prior to the board meeting at which the election is to take place. The nominating committee will ensure that the list of candidates include at least two candidates for the positions of president and each At-Large Director. The nominating committee will gather relevant information regarding the candidates and will forward such information to the secretary of the Corporation at least two weeks prior to the annual board meeting to permit the secretary to distribute such information to the directors.

DUTIES OF OFFICERS

  1. The president shall be the chief executive officer of the Corporation. The president shall preside at all meetings of the Corporation and of the board of directors. The president shall have the general and active management of the affairs of the Corporation. The president shall see that all orders and resolutions of the board of directors are carried into effect.
  2. The past-president shall, in the absence or disability of the president, perform the duties and exercise the powers of the president and shall perform such other duties as shall from time to time be delegated to him or her by the president.
  3. The president-elect shall perform the duties as shall from time to time be delegated to him or her by the president
  4. The treasurer shall be responsible for the management of the funds and securities of the Corporation. The treasurer will ensure that full and accurate accounts of all assets, liabilities, receipts and disbursements of the Corporation are kept in the books of the Corporation and shall direct the deposit of all monies, securities and other valuable effects in the name and to the credit of the Corporation in such chartered bank, trust company, credit union or “caisse populaire”, or in the case of securities, in such registered dealer in securities as may be designated by the board of directors from time to time. The treasurer shall authorize disbursement of the funds of the Corporation as may be directed by proper authority and will ensure that proper vouchers are taken for such disbursements, and shall render to the president and directors at the regular meetings of the board of directors, or whenever they may require it, an accounting of all the transactions and a statement of the financial position of the Corporation. The treasurer shall also perform such other duties as may from time to time be directed by the board of directors.
  5. The secretary shall be responsible for ensuring that the by-laws of the Corporation are maintained and amended as necessary, and shall certify documents issued by the Corporation. The secretary shall oversee organization of the Corporation’s annual general members meeting. The secretary shall be custodian of the seal of the Corporation.
  6. Theduties of all other officers of the Corporation shall be such as the terms of their engagement call for or the board of directors requires of them.

EXECUTIVE DIRECTOR

  1. The board of directors may, from time to time, appoint an executive director who shall attend all meetings of the board but shall not be entitled to vote thereat, and who shall be ex-officio a non-voting member of the executive committee and other committees from time to time established by the board of directors.
  2. The board of directors may authorize the executive director, appointed pursuant to Article 41, to administer the day-to-day business of the Corporation, to act on its behalf and to be indemnified as provided by Article 19. The executive director shall act as an advisor to the executive committee and the board of directors. The executive director shall be responsible for the effective and efficient management of the Corporation, for its day-to-day activities, and for the achievement of the Corporation’s mission and objectives.

EXECUTION OF DOCUMENTS

  1. Contracts, documents or any instruments in writing requiring the signature of the Corporation, shall be signed by the executive director as approved by the executive committee and all contracts, documents and instruments in writing so signed shall be binding upon the Corporation without any further authorization or formality. The directors shall have the power from time to time by resolution to appoint an officer or officers on behalf of the Corporation to sign specific contracts, documents and instruments in writing. The directors may give the Corporation’s power of attorney to any registered dealer in securities for the purpose of the transferring of and dealing with any stocks, bonds, and other securities of the Corporation. The seal of the Corporation when required may be affixed to contracts, documents and instruments in writing signed as aforesaid or by any officer or officers appointed by resolution of the board of directors.

MEETINGS

  1. The annual or any other meeting of the members shall normally be held in Canada or at such place as the board of directors may determine and on such days as the directors shall appoint.
  2. At every annual meeting of the members, in addition to any other business that may be transacted, the report of the executive committee, the financial statements and the report of the auditors shall be presented and auditors appointed for the ensuing year. The members may consider and transact any business either special or general at any meeting of the members. The board of directors or the president shall have power to call, at any time, a general meeting of the members of the Corporation. The board of directors shall call a special general meeting of members on written requisition of members carrying not less than 20% of the voting rights. A majority of the voting members present in person at a meeting will constitute a quorum.
  3. Six (6) months’ written notice shall be given to each voting member of any annual or special general meeting of members. Notice of any meeting where special business will be transacted should contain sufficient information to permit the member to form a reasoned judgement on the decision to be taken. Notice of each meeting of members must remind the member that it has the right to vote by proxy.
  4. Each voting member present at a meeting shall have the right to exercise one vote. A member may, by means of a written proxy, appoint a proxyholder to attend and act at a meeting of members, in the manner and to the extent authorized by the proxy. A proxyholder must be a member of the Corporation.
  5. No error or omission in giving notice of any annual, special or general meeting or any adjourned meeting, whether annual, special or general, of the members of the Corporation shall invalidate such meeting or make void any proceedings taken thereat and any member may at any time waive notice of any such meeting and may ratify, approve and confirm any or all proceedings taken or had thereat. For purpose of sending notice to any member, director or officer for any meeting or otherwise, the address of the member, director or officer shall be the last address of the member, director or officer recorded on the books of the Corporation.

MINUTES OF BOARD OF DIRECTORS AND EXECUTIVE COMMITTEE

  1. The minutes of meetings of the board of directors and the executive committee shall not be available to the members of the Corporation but shall be available to the board of directors. In addition, a copy of the minutes of meetings of the board of directors shall be sent to each member of the board of directors.

VOTING OF MEMBERS

  1. At all meetings of members of the Corporation every question and resolution shall be determined by a majority of the votes cast at the meeting unless otherwise specifically provided by statute or by these by-laws.

FINANCIAL YEAR

  1. Unless otherwise ordered by the board of directors the fiscal year-end of the Corporation shall be March 31.

COMMITTEES

  1. The board of directors may appoint committees whose members will hold their offices at the will of the board of directors.

AMENDMENT OF BY-LAWS

  1. The by-laws of the Corporation not embodied in the letters patent may be repealed or amended by by-law enacted by a majority of the directors at a meeting of the board of directors and sanctioned by an affirmative vote of at least two-thirds (2/3) of the members at a meeting duly called for the purpose of considering the said by-law, provided that the repeal or amendment of such by-laws shall not be enforced or acted upon until the approval of the Minister of Industry has been obtained.

AUDITORS

  1. The members shall at each annual meeting appoint an auditor to audit the accounts of the Corporation for report to the members at the next annual meeting. The auditor shall hold office until the next annual meeting provided that the directors may fill any casual vacancy in the office of auditor. The remuneration of the auditors shall be fixed by the board of directors.

BOOKS AND RECORDS

  1. The directors shall see that all necessary books and records of the Corporation required by the by-laws of the Corporation or by any applicable statute or law are regularly and properly kept.

RULES AND REGULATIONS

  1. The board of directors may prescribe such rules and regulations not inconsistent with these by-laws relating to the management and operation of the Corporation as they deem expedient, provided that such rules and regulations shall have force and effect only until the next annual meeting of the members of the Corporation when they shall be confirmed, and failing such confirmation at such annual meeting of members shall at and from time to time cease to have any force and effect.
  2. The official languages of the Corporation shall be both French and English. When construing a by-law both its English and French versions are equally authentic.

INTERPRETATION

  1. In these by-laws and in all other by-laws of the Corporation hereafter passed unless the context otherwise requires, words importing the singular number or the masculine gender shall include the plural number or the feminine gender, as the case may be, and vice versa, and reference to persons shall include firms and corporations.

APPROVED BY THE MINISTER OF CONSUMER AND CORPORATE AFFAIRS CANADA THE 12TH DAY OF SEPTEMBER 1989, PURSUANT TO THE CANADA CORPORATIONS ACT.

AMENDMENTS APPROVED BY THE MINISTER OF CONSUMER AND CORPORATE AFFAIRS CANADA THE 23RD DAY OF MAY 1991, PURSUANT TO THE CANADA CORPORATIONS ACT.

AMENDMENTS APPROVED BY THE MINISTER OF CONSUMER AND CORPORATE AFFAIRS CANADA THE 17TH DAY OF JULY 1992, PURSUANT TO THE CANADA CORPORATIONS ACT.

AMENDMENTS APPROVED BY THE MINISTER OF CONSUMER AND CORPORATE AFFAIRS CANADA THE 21ST DAY OF JULY 1994, PURSUANT TO THE CANADA CORPORATIONS ACT.

AMENDMENTS APPROVED BY THE MINISTER OF INDUSTRY, CANADA, THE 30TH DAY OF SEPTEMBER 2003, PURSUANT TO THE CANADA CORPORATIONS ACT.

BY-LAW #1

FULL MEMBERS – ELIGIBILITY CRITERIA

  1. Any national or multinational Canadian Studies organization may submit a membership application to the International Council for Canadian Studies.
  2. Membership applications will normally be processed on an annual basis at the Executive Council annual meeting. The ICCS Secretariat must receive such applications at least six months before the date of the said meeting.
  3. Membership application files shall include the following information:
  1. the organization’s name.
  2. aims and objectives.
  3. the composition of the executive office or any other executive body.
  4. a copy of the regulations and bylaws (constitution).
  5. the most recent membership list specifying the various categories of members and their distribution by country and/or region, by university and by private/public sector, as applicable.
  6. date of foundation.
  7. a description of the organization’s activities in the fields of education, research and publishing on Canada.
  8. a copy of the programs of the most recent colloquium and/or annual meeting.
  9. the cost of membership in the organization.
  10. certification of non -profit status.

All eligible organizations shall:

  1. adhere to the objectives of the ICCS.
  2. normally include one hundred (100) members or more, 60% of whom are academics or researchers.
  3. offer a program of activities that includes a significant number of activities relevant to the objectives of the ICCS.
  4. accept as members anyone interested in Canadian Studies with no restriction other than the appropriate academic qualifications.
  5. pay membership dues to the ICCS as determined by the ICCS.
  6. accept the ICCS charter and the amendment procedures provided therein.
  7. effective June 1, 1986, all applications for membership shall be subject to an evaluation
  8. The amount of dues payable by members is determined by the Executive Council. Appropriate action will be taken in the event of non-payment of dues, including the possible cancellation of membership subject to advance written notification sent to the member concerned.
  9. Members may withdraw their membership in the ICCS by submitting a written , duly authorized notification of withdrawal to the Executive Council (with a copy to the ICCS Secretariat). Withdrawals take effect at the end of the fiscal year.
  10. Members may be asked to withdraw from the ICCS provided the appropriate motion is submitted 60 days in advance of an annual meeting and approved by a three-quarters’ majority of Members present at the said meeting.

Adopted May 6, 1986

BY-LAW #2

ASSOCIATE MEMBERS – ELIGIBILITY CRITERIA

  1. Any institute, research centre or other private or public non-profit organization may apply for associate membership in the ICCS. Applications shall be submitted to the ICCS Secretariat.
  2. The Executive Committee may recommend acceptance or non-acceptance of the application at the annual meeting of the Executive Council. All applications are evaluated according to merit. If the applicant is based in a country or multi-regional area where a Canadian Studies Association already exists, the President will submit the membership application to the Executive Committee only after requesting and receiving a confidential report from the President of the Association concerned.
  3. Membership application files shall include the following information:
  1. the organization’s name.
  2. aims and objectives.
  3. a copy of the regulations and bylaws (constitution).
  4. the composition of the executive office or any other executive body.
  5. date of foundation.
  6. number of members, researchers, students, staff, etc.
  7. a description of activities relevant to Canadian Studies and the number of persons concerned.
  8. a copy of the most recent annual report.
  9. an indication of the scope of the organization’s financial resources.
  10. certification of non-profit status.

All eligible organizations shall:

  1. support the objectives of the ICCS.
  2. offer a program of activities that includes a significant number of Canadian Studies activities.
  3. pay membership dues to the ICCS as determined by the ICCS.
  4. accept the ICCS charter and the amendment procedures provided therein.
  5. All decisions by the ICCS concerning an organization’s admissibility as an Associate Member are final.
  6. Associate Members may attend meetings of the ICCS and take part in discussions; however, Associate Members do not have voting rights.
  7. The amount of dues payable by an Associate Member is determined by the Executive Council. Appropriate action will be taken in the event of non-payment of dues, including the possible cancellation of Associate Member status.
  8. All Associate Members may withdraw their membership in the ICCS by submitting written, duly authorized notification of withdrawal to the Executive Director. Withdrawals take effect at the end of the fiscal year.
  9. All Associate Members may be asked to withdraw provided the appropriate motion is submitted 60 days in advance of an annual meeting and approved by a three-quarters’ majority of Members present at the said meeting.

Amended May 18, 1988

BY-LAW #3

MEMBERSHIP DUES

A) Full Members:

  1. Annual membership dues payable by full Members are divided into two parts: a base amount of 3,500$cdn, payable by all Associations, in addition to a per capita payment inversely proportional to the size of the Association according to the following formula:
    • $2.00 per person for the first 100 members
    • $1.50 per person for the subsequent 200 members
    • $1.00 per person for the subsequent 200 members
    • $0.75 per person for the subsequent 500 members
    • $0.50 per person for the subsequent 500 members
  2. Member Associations are invoiced at the end of September of each fiscal year (April/March).
  3. Membership dues shall be paid in full within six months after the invoice is issued.

B) Associate Members:

  1. The amount of annual membership dues payable by Associate Members is $500 CDN.
  2. Associate Members are invoiced at the end of September of the fiscal year (April/March).
  3. Membership dues shall be paid in full within six months after the invoice is issued.
    Adopted June 1, 1991; Amended May 26, 2003

BY-LAW #4

ESTABLISHMENT OF THE ICCS ENDOWMENT FUND

Proposed Motion:

Whereas: The ICCS has a Reserve Fund with an estimated face value of $750,000;
Whereas: This Fund was established in 1987 as a reserve to offset a possible decrease in ICCS revenues;
Whereas: The objective of the ICCS is to promote Canadian Studies;

Therefore, be it resolved that:

  1. Operating surpluses will continue to be deposited in the ICCS Reserve Fund along with interest remaining after the withdrawal of amounts required to fund until May 1998 the ICCS Graduate Student Thesis/Dissertation (up to a maximum of $17,500 annually) until the Fund reaches the face value of $1 million.
  2. Once it reaches a face value of $1 million, the ICCS Reserve Fund will be converted into an endowment fund called: ICCS Endowment Fund.
  3. Each year, an amount from the income equal to the inflation rate in Canada that year will be reinvested into the ICCS Endowment Fund to ensure the real value of the Fund.
  4. The annual interest remaining will be used to fund initiatives designed to develop a new generation of Canadianists as determined by the Executive Council.

Any change in the objectives of the Reserve Fund or of the ICCS Endowment Fund or any decision which effectively reduces the real value of the ICCS Endowment Fund is subject to approval by 75% of delegates present at a regular meeting of the Executive Council.


May 29, 1999